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Vacancies

Team Assistant (Prescient Fund Services)

Reporting line

PFS Head of Product / CEO ManCo

Location

Westlake, Cape Town

Business Unit

Prescient Fund Services
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To provide reliable administrative support to members of the Prescient Fund Services Group Executive Committee including Manco CEO, PFS COO and MD of PSPA. The role is varied in nature and will support the PFS Exco members in a wide range of activities.

DUTIES & RESPONSIBILITIES

  • Provide co-ordination and administrative support to the senior management / Exco team in the Operations and Manco teams. This will include diary management, meeting scheduling, office co-ordination and catering support.
  • Managing calendar invites for various internal meetings
  • Collate the pack for, and take minutes at, various internal management meetings. Assist with follow up items and action plans
  • Distribute meeting invites and arrange catering for internal staff information sessions and training
  • Arrange refreshments and catering for meetings
  • Assist with flight bookings and care hire and liaise with all related suppliers
  • Assist with the new starter process:
    • Maintain stock of PFS merchandise and distribute as required to new starters
    • Management and co-ordination of the new starter lunch process with Exco members. 
  • Assist with co-ordination of social events for staff as requested
  • Arrange gifts for staff as requested
  • Support the co-ordination and scheduling of training initiatives and ensure training registers are taken at each event
  • Assist with ad hoc facilities related matters for the Westlake building, working closely with the central facilities and reception teams
  • Prepared to offer ad hoc support to various PFS wide external events which may include Prescient Golf Day, Winemag events, client lunches and engagements etc 

REQUIRED EXPERIENCE

  • Previous experience in a team assistant, co-ordination role where you have managed diaries of executive staff members in a professional services environment 

REQUIRED QUALIFICATIONS

  • Matric
  • Any office administration, business administration courses / studies would be preferred 

KEY COMPETENCIES

  • Reliable and trustworthy
  • Strong organizational skills
  • Efficient
  • Solution orientated
  • Discretion
  • Strong attention to detail
  • Collaborative
  • Positive team player
  • Service orientated  

WHY THIS ROLE?

This is a great role supporting a dynamic team of leaders in a growing business, no one day will be the same! The role is varied in nature and will support the PFS Exco members in a wide range of activities. You will need to be exceptionally organised, positive and supportive and be keen to take on challenges and growth. 

INTERESTED?
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